Buffalo Wyoming City Council Meeting Minutes 03/17/09
Apr 5, 2009
Recorder: Julie Silbernagel

CITY OF BUFFALO
REGULAR MEETING MINUTES
March 17, 2009
The Buffalo City Council met in Regular Session in the Council Chambers of City Hall. Present were Mayor Johnson, Councilwoman Reid, Councilman Hancock, Councilman Humphrey and Councilman Hepp. Mayor Johnson called the meeting to order at 4:00 p.m. and led the Pledge of Allegiance. Councilman Hancock made a motion to approve the March 3, 2009 Regular Council Meeting minutes with a second from Councilman Hepp. The Mayor and all Council members voted aye.
Ordinance #1322 – An Ordinance Amending that Section 10-1.7, Paragraph 1 of the Code of the City of Buffalo, Wyoming, Pertaining to Precollection Practices – Residential was presented for approval on second reading. Councilman Hepp questioned the purpose of the ordinance. City Attorney Kirven explained the requirements for regulation containers or bags. Councilman Hepp made a motion to approve Ordinance #1322 on second reading with a second from Councilman Humphrey. The Mayor and all Council members voted aye.
Ordinance #1323 – An Ordinance Amending that Section 10-1.7 Subparagraph 2.B of the Code of the City of Buffalo, Wyoming, Pertaining to Commercial Refuse Containers was presented for Council approval on second reading. Councilman Hepp advised Council the purpose of the ordinance was to further define requirements for commercial containers. There being no public comment Councilman Hepp made a motion to approve Ordinance #1323 on second reading with a second from Councilwoman Reid. The Mayor and all Council members voted aye.
Ordinance #1324 – An Ordinance Amending Section 10-1.8 Sub-paragraph 4, Section A and B, sub-paragraph 5, Sub-paragraphs 11, 12 and 13 of the Code of the City of Buffalo, Wyoming, Pertaining to Collection Practices was presented for Council approval on second reading. Councilman Hepp questioned City Attorney Kirven as to when refuse material became the City’s responsibility. Kirven called Hepp’s attention to Sub-paragraph 5 to clarify. There being no public comment Councilman Hancock made a motion to approve Ordinance #1324 on second reading with a second from Councilwoman Reid. The Mayor and all Council members voted aye.
Ordinance #1325 – An Ordinance Amending Those Section 10-1.7, Subparagraph 2, Section A, of the Code of the City of Buffalo, Wyoming, Pertaining to Precollection Practices – Residential was presented for Council approval on second reading. Mayor Johnson reminded Council as to the changes to City Code this ordinance contained. Councilman Hepp made a motion to approve Ordinance #1325 on second reading with a second from Councilman Hancock. The Mayor and all Council members voted aye.
Ordinance #1326 – An Ordinance Amending that Section 10-1 of Chapter 10 of the Code of the Town of the City of Buffalo, Wyoming, that Generally Provides for Waste Disposal was presented on second reading. Mayor Johnson advised the ordinance repealed language regarding reference to the City landfill. Councilman Hepp made a motion to approve Ordinance #1326 on second reading with a second from Councilman Humphrey. The Mayor and all Council members voted aye.
Ordinance #1327 – An Ordinance Amending that Section 10-1.1 of Chapter 10 of the Code of the Town of the City of Buffalo, Wyoming, that Generally Provides for Waste Disposal was presented on first reading. Mayor Johnson explained the disposal restrictions defined in the ordinance. Councilman Hepp liked the ordinance because it gave the money for violations to the City and not the State. Councilman Hepp made a motion to approve Ordinance #1327 on first reading with a second from Councilwoman Reid. The Mayor and all Council members voted aye.
Ordinance #1328 – An Ordinance Amending that Section 10-1.2 of Chapter 10 of the Code of the Town of the City of Buffalo, Wyoming, that Generally Provides for Waste Disposal was presented for Council approval on second reading. There being no public comment Mayor Johnson clarified the ordinance repealed references to a City landfill operator. Councilman Hancock made a motion to approve Ordinance #1328 on second reading with a second from Councilwoman Reid. The Mayor and all Council members voted aye.
Ordinance #1329 – An Ordinance Amending that Section 10-1.3 of Chapter 10 of the Code of the Town of the City of Buffalo, Wyoming, that Generally Provides for Waste Disposal was presented for Council approval on second reading. Mayor Johnson explained the ordinance repealed City disposal restrictions for the sanitary landfill. There being no public comment Councilman Hancock made a motion to approve Ordinance #1329 on second reading. Councilman Hepp seconded the motion with Mayor Johnson and all Council members voting aye.
Ordinance #1330 – An Ordinance Amending that Section 10-1.11 of Chapter 10 of the Code of the Town of the City of Buffalo, Wyoming, that Generally Provides for Waste Disposal was presented for Council approval on first reading. Mayor Johnson stated the purpose of the ordinance was to address the penalty as defined in Section 14-13 of the City Code. Councilwoman Reid made a motion to approve Ordinance #1330 on first reading with a second from Councilman Hancock. The Mayor and all Council members voted aye.
Ordinance #1331 – An Ordinance Revising those Sections of the Code of the Town of the City of Buffalo, Wyoming, that Generally Provide for Subdivisions and Development Code was presented for Council approval on second reading. Mayor Johnson explained the ordinance addressed requirements for subdivisions and developments. There being no public comment Councilman Hancock made a motion to approve Ordinance #1331 on second reading. Councilman Hepp seconded the motion with the Mayor and all Council members voting aye.
Tom Holt and Mike Bender presented a plan for a community sports complex involving additional baseball fields and soccer fields in the amount of 893,350.83. Holt explained the elaborate plan and some ways to scale back the plan. Holt requested City permission to proceed with the plan and solicit grant funding. Councilman Hepp questioned where the water for the sprinkler system would come from. Public Works Director, Les Hook, advised the raw water line was a 12” line but clarified that the line operated at capacity most of the summer. Councilman Hepp made a motion to have City staff review the report and provide feedback on water usage, wetlands and other City concerns. Councilman Hancock seconded the motion with Mayor Johnson and all Council members voting aye.
Wilma Wallace, Town & Country Garden Club, addressed Council with concerns for the aesthetics of the City and asked if the Club could assist with the Spring Cleanup. Councilman Hepp advised Wallace of the scheduled City Spring Cleanup and the Lake DeSmet Conservation District cleanup. Mayor Johnson advised the City would encourage the public to use the Garden Club’s assistance during the spring cleanup. Councilwoman Reid suggested the Garden Club encourage other organizations to help with the cleanup as well.
Police Chief, Michael Chapman, presented an agreement to participate in an Alcohol Compliance Check Program for Council approval. Chapman explained the program and its goals to Council. Councilman Hepp explained how he understood the program to affect liquor license renewals. Councilman Hancock made a motion to approve the contract for the period of March 17, 2009 through May 28, 2009 with a second from Councilwoman Reid. The Mayor and all Council members voted aye.
A letter request from Paula Hepp, Buffalo Women’s Connection, to hold Movie Night at Prosinski Park on July 17, 2009 was read by Mayor Johnson. Councilman Hepp made a motion to approve the request with a second from Councilman Hancock. The Mayor and all Council members voted aye.
Mayor Johnson read a letter from the City’s liability insurance company stating the Frankovic claim had been denied by the Local Government Liability Pool.
Mayor Johnson presented a request from Tetra Tech, Inc. for a license agreement to be executed regarding an electronic format for the Waste Water Treatment Plant Drawings. Councilman Hepp made a motion to sign the agreement with a second from Councilman Humphrey. The Mayor and all Council members voted aye.
A Quitclaim Deed for a vacated alley on North Wyoming was presented for City signatures. City Attorney Kirven explained action had been taken in the past to vacate the alley but no Quitclaim Deed had been filed. Councilman Hancock made a motion to file the Quitclaim Deed with a second from Councilman Hepp. Mayor Johnson and all Council members voted aye.
Alicia Bankston, Assistant Planner, presented a contract for the parking area on the Historic Bridge in the amount of 11,466.00. Bankston reminded Council the project was paid by Recreation District Funds. Councilman Hancock made a motion to approve the contract with a second from Councilwoman Reid. The Mayor and all Council members voted aye. Bankston then announced the City had received a Safe Routes to School grant for additional sidewalks in the amount of 140,120 with an additional 20,000 to the school district to develop a Safe Routes to School plan. Councilman Hepp publicly thanked WYDOT for the funding. In closing, Bankston announced upcoming Planning Board meetings and that snow route maps were being mailed to all residents on the routes.
Les Hook, Public Works Director, advised Council that the Rehabilitation and Recovery Act Funds were not being pursued for the Waste Water Treatment Plant as it would delay the project. Hook then advised the pre-bid meeting for the Waste Water Treatment Plant was scheduled for March 31st with the bid date scheduled for April 21st. In closing, Hook updated Council on street oil prices and the limits put on upcoming chip/seal projects in the City of Buffalo.
Police Chief, Michael Chapman, requested Council permission to send two officers to a class in Gillette. Councilman Hepp made a motion to approve the travel request with a second from Councilman Humphrey. The Mayor and all Council members voted aye. Chief Chapman also announced an Officer would be graduating from the Academy in two weeks and gave an estimated delivery date for the new Animal Control vehicle. In closing, Chapman answered Council questions regarding possible grant funding for officers. Councilman Hepp questioned Chapman as to whether a School Resource Officer was needed at the Middle School.
Mayor Johnson read the Building Inspector report and congratulated Tom Hulick on passing the Certified Residential Building Inspector test and wished him well on the upcoming Commercial Building Inspector test.
City Attorney Kirven updated Council on the easement for the PRV valve on East Hart Street.
Assistant Planner, Alicia Bankston, presented a travel request for the Planning Department and members of the Planning Board. Councilman Hancock made a motion to grant the request with a second from Councilman Hepp. The Mayor and all Council members voted aye.
John Buffington, AFLAC Insurance, requested Council permission to allow City employees to sign supplemental insurance agreements through a 125 cafeteria plan. Councilman Hancock made a motion to grant the request with a second from Councilman Hepp. Mayor Johnson and all Council members voted aye.
Councilman Hepp led a lengthy discussion on the intent of Ordinance #1276 and questioned whether Councilwoman Reid’s absence at the March 3rd Council meeting was excused or unexcused. Councilman Hancock made a motion to excuse Councilwoman Reid’s absence at the March 3rd meeting. Councilman Hepp seconded the motion with the Mayor and Council members Hancock, Humphrey and Hepp voting aye. Councilwoman Reid abstained from the vote.
Mayor Johnson reminded Council of the NEWY Regional Meeting March 21st in Gillette. Mayor Johnson announced the next Department Head Meeting is scheduled for March 24th at 9 a.m. at City Hall. In closing, Mayor Johnson announced the upcoming Budget meetings @ 5:00 p.m. at City Hall on Mar. 26, Apr. 2, 9,16,23,and 30.
The following bills were audited and approved for payment: Ace Hardware, supply – 410.14; Advanced Digital Technologies, agreement – 92.98; Alltel, supply – 1,086.20; American Linen, supply – 610.18; B&W Saws, supply – 9.90; Bert’s Computer Services, supply – 40.00; Buckingham Lumber, supply – 180.48; Buffalo Bulletin, supply – 2,436.00; Buffalo Children’s Center, agreement – 1,147.91; Bloedorn Lumber, supply – 111.54; Clear Creek Printers, supply – 239.49; Collins Communication, agreement – 180.00; Culligan of Sheridan, supply – 202.00; DJ’s Thriftway, supply – 28.20; Dept of Fire Prev./Elec Safe, supply – 171.37; Farm Plan, supply – 55.00; Fiberpipe, supply – 179.85; FSH Communications, supply – 70.00; GPM Building Maint, agreement – 34.00; Gases Plus, supply – 21.15; Grainger, supply – 1,601.28; Hach Company, supply – 1,089.20; Heartland Kubota, supply – 91.57; Howard’s Electric, supply – 267.50; Industrial Systems, supply – 2,632.48; Intermountain Construction, supply – 404.18; Inter-Mountain Labs, supply – 624.00; JLM Engineering, contract – 4,237.50; Johnson County YMCA, agreement – 1,500.00; Joint Powers Fuel Facility, supply – 3,193.47; Joy Appliance & Video, supply – 2,678.96; Kirven & Kirven, supply – 75.00; Law Enforcement Systems, supply – 273.09; Lawson Products, supply – 34.68; John Manzella, reimbursement – 10.50; MTR Ranch Supply, supply – 509.60; McCrometer, supply – 1,959.26; Michelena Automotive, supply – 1,892.25; Montana Dakota Utilities, supply – 10,771.54; Mountain Auto, supply – 662.47; NCPERS Group Life, insurance – 192.00; Nebraska Child Support, agreement – 435.00; Newman Traffic Signs, Inc., supply – 1,013.60; Northwest Pipe Fittings, supply – 397.48; Northern WY Mental Health, agreement – 1,250.00; The Office, supply – 1,202.97; The Oil Barn, supply – 107.35; The Old Dominion Brush, supply – 316.00; Rocky Mountain Power, supply – 18,150.10; Postage By Phone, supply – 400.00; Powder River Heating & AC, supply – 528.13; Powder River Power, supply – 78.04; Public Safety Warehouse, supply – 101.85; QWEST Communications, supply – 2,083.70; Rocky Mountain Fresh Food Ctr, supply – 92.23; Rocky Mtn Oilfield Warehouse, supply – 8,092.43; Ron’s Plumbing, supply – 490.72; Vicki Ross, supply – 196.15; Sheridan Computer, Inc., supply – 182.49; Servall Uniform & Linen, supply – 104.99; Sports Lure, supply – 102.00; States West Water Resources, contract – 7,000.75; Summit Supply Corp, supply – 142.00; Team Chemical, supply – 5,919.00; Tetra Tech, Inc., contract – 71,909.19; Timberline Electric, supply – 650.00; USA BlueBook, supply – 253.96; Visionary Communications, supply – 267.75; Volunteers of America, supply – 240.00; Wastecorp Pumps, supply – 237.76; WCS Telecom, supply – 191.41; Western Plains Machinery, supply – 784.83; Wingfoot, supply – 585.00; WY Child Support Enforcement, agreement – 625.00; WY Law Enforcement Academy, supply – 570.00; WY Workers’ Compensation, insurance – 4,494.25; Xerox Corporation, agreement – 42.26.
There being no further business the meeting adjourned at 5:35 p.m.

Mayor
ATTEST:

City Clerk