Buffalo Wyoming City Council Meeting Minutes 06/16/09
Aug 25, 2009
Recorder: Julie Silbernagel

CITY OF BUFFALO
REGULAR MEETING MINUTES
June 16, 2009

The Buffalo City Council met in Regular Session in the Council Chambers of City Hall. Present were Mayor Johnson, Councilman Hancock, Councilman Humphrey, Councilman Hepp and Councilwoman Reid. Mayor Johnson called the meeting to order at 4:00 p.m. and led the Pledge of Allegiance. Councilman Hepp made a motion to approve the June 2, 2009 Regular Council Meeting minutes with a second from Councilman Hancock. The Mayor and all Council members voted aye.

A Public Hearing was held for the Indian Campground II Annexation. Assistant Planner, Alicia Bankston, explained the annexation and the future intentions of the property owner. There being no public comment Mayor Johnson closed the public hearing.

Ordinance #1333 – An Ordinance Providing an Annual Appropriation Bill for Fiscal Year Ending June 30, 2010 was presented for approval on third and final reading. Councilman Hepp made a motion to approve Ordinance #1333 on third and final reading. Councilman Hancock seconded the motion with the Mayor and all Council members voting aye.

Angela Jarvis, Chamber of Commerce, requested Fetterman Street be closed along Crazy Woman Square on July 31st and August 1st for Crazy Days. Jarvis also requested a catering permit for July 31st to serve malt beverages at the street dance. Councilwoman Reid made a motion to grant the street closure request and to approve the catering permit. Councilman Hepp seconded the motion with Mayor Johnson and all Council members voting aye.

A letter request from Big Horn Mountain Radio Network to use Prosinski Park Friday, August 7th for the annual Fair and Rodeo dance and Fun on the Go was presented for Council approval. Councilman Hancock made a motion to approve the request with a second from Councilwoman Reid. The Mayor and all Council members voted aye.

A letter request from JCE, Inc. d/b/a Century Club for a catering permit at the Johnson County Fairgrounds for the Annual Co-ed Pig Wrestling on June 19th from 5:00 p.m. to 8:00 p.m. was presented for Council approval. Councilman Hancock made a motion to approve the request with a second from Councilwoman Reid. Mayor Johnson and all Council members voted aye.

Mayor Johnson briefly explained that travel and training expenses for the Assistant Planner would not be deducted from the final paycheck as the position was being terminated by the City and not by the employee. Mayor Johnson also recommended reimbursement of the former City Planner education deduction as he had not attended one of the conferences and had received Council approval for the remaining expenses. Councilman Hancock made a motion to reimburse the former employee with a second from Councilwoman Reid. All Council members and the Mayor voted aye. Mayor Johnson expressed disappointment in the newspaper for the recent articles regarding the education reimbursement policy.

Mayor Johnson led a discussion regarding possible reimbursement of travel expenses for the planner applicants. Councilwoman Reid suggested considering relocation expenses when a new planner is hired but did not recommend travel expenses be paid for the applicants.

Councilman Hancock made a motion to excuse Councilwoman Reid’s May 19th Council meeting absence with a second from Councilman Hepp. Councilman Hepp stated that Council members were aware of Council meeting dates and times when they ran for office. Mayor Johnson and Council members Hancock, Humphrey and Hepp voted aye with Councilwoman Reid abstaining.

Mayor Johnson requested the education reimbursement policy be discussed at the June 30th Department Head meeting. Councilman Hepp instructed all Department Heads to review all City policies for corrections to be discussed at the June 30th Department Head meeting.

Brook Stromer, States West Water Resources, advised Council that the Department of Environmental Quality had issued the City of Buffalo a Notice to Proceed with the Waste Water Treatment Plant Expansion project and that the City had also issued a conditional Notice to Proceed to Hydro Construction. Stromer requested Council issue an official Notice to Proceed to Hydro Construction for this project. Councilman Hepp requested Stromer outline the change order process to council members. A lengthy discussion followed. Councilman Hancock made a motion to issue Hydro Construction a Notice to Proceed. Councilwoman Reid seconded the motion with Mayor Johnson and all Council members voting aye.

Resolution # 1278 – A Resolution of the City of Buffalo, Wyoming authorizing the Mayor of the City of Buffalo to submit to the Wyoming Department of Transportation an Application for a Teal Grant for the Application Period Ending June 30, 2009 was presented for Council approval. Assistant Planner Bankston explained the grant would be used to create a pathway on Cemetery Road from South Burritt to Old Highway 87. Councilman Hepp made a motion to approve Resolution #1278 with a second from Councilman Humphrey. All Council members and the Mayor voted aye.

Councilman Hepp made a motion to introduce Ordinance #1334 – An Ordinance providing for the Annexation of the “Indian Campground II” to the Town of the City of Buffalo, Wyoming on first reading with a second from Councilman Humphrey. Mayor Johnson and all Council members voted aye. Harold Anton, property owner, explained the history of the property and requested the City waive their annexation fee of 560 since the annexation was requested by the City. Mayor Johnson recommended action on the first reading of Ordinance #1334 with Council to consider Anton’s fee waiver request at the next Council meeting. Councilman Hancock made a motion to approve Ordinance #1334 on first reading with a second from Councilwoman Reid. The Mayor and all Council members voted aye.

David Stewart presented a Consent to Petition for Change of Point of Diversion and Means of Conveyance for Council approval. Stewart explained he had petitioned the State of Wyoming to change the diversion point but needed permission from the City to allow the action. Councilman Hepp explained the location of the Snider 4 Ditch and the location of Stewart’s point of diversion. Council recommended the City Attorney review the petition before any Council action was taken.

Aaron Roselund, HKM, presented a request from Sparrow Group regarding the Big Horn Apartments and a required right-of-way easement. Roselund stated the request was for reimbursement of the right-of-way in the amount of 58,500.00. Councilman Hepp requested additional time to review the project and made a motion to table the request until the July 7th Council meeting. Councilman Humphrey seconded the motion with the Mayor and all Council members voting aye.

Tim Kirven, Sunset Business Park, requested Council approval on a proposed modification to the development’s lighting plan. Councilman Hepp made a motion to approve the proposed modification with a second from Councilman Humphrey. The Mayor and all Council members voted aye.

Alicia Bankston, Assistant Planner, updated Council on the Section 318 monies committed to the Big Horn Apartments project and presented a request to release the letter of credit for section 318 off-site improvements in the Sunset Business Park. Councilman Hepp made a motion to release the letter of credit with a second from Councilman Hancock. Mayor Johnson and all Council members voted aye. In closing, Bankston updated Council on the upcoming Planning Board meeting, the trail kiosks and the Safe Routes to School plan. Mayor Johnson thanked Bankston for her work during her time with the City of Buffalo.

Les Hook, Public Works Director, presented a request by a business on Main Street for a limited parking space in front of their building. Discussion followed regarding rear access to the business as well as limiting parking spaces on Main Street and concerns for losing business in the area. Hook also presented correspondence on copyright infringements which Council directed to the City Attorney to review. Hook answered Council questions regarding parking issues.

Police Chief, Michael Chapman, answered Council questions and reminded them of the upcoming 3 on 3 Basketball tournament.

City Attorney Kirven updated Council on the Wyoming Association of Municipalities Conference in Gillette and answered Council questions regarding lease agreements.

Jack Morey, JLM Engineering, updated Council on the Safe Routes to School project and requested a deadline extension to June 19th. Councilman Hancock made a motion to grant the extension with a second from Councilwoman Reid. Mayor Johnson and all Council members voted aye.

Mayor Johnson announced the next Department Head meeting is June 30th at 9 a.m. @ City Hall. Mayor Johnson also announced the City/County Breakfast July 21st @ 7 a.m. at the Best Western and the Employee Picnic July 24th in Washington Park.

The following bills were audited and approved for payment: Ace Hardware, supply – 1,152.65; Advanced Hydraulic, supply – 792.55; Alltel, supply – 1,049.13; American Linen, supply – 714.78; Big Horn Veterinary, supply – 42.50; Big Horn Welding, supply – 242.62; Big Horn Mtn. Radio Network, supply – 350.00; Blakeman Propane, supply – 467.97; Brenntag Pacific, supply – 1,608.05; Bresnan Communications, supply – 112.85; Buckingham Lumber, supply – 811.60; Buffalo Bulletin, supply – 108.00; Desava Gardens, supply – 72.93; Buffalo Glass, supply – 313.32; Buffalo Golf Club, agreement – 14,995.00; Buffalo Veterinarian Clinic, supply – 90.00; Buffalo Volunteer Fire Dept., supply – 17,728.74; Bloedorn Lumber, supply - 2,878.21; City Electric, supply – 698.23; Chesbro Electric, supply – 5,798.45; Clear Creek Printers, supply – 41.85; The Clock Works, supply – 135.00; Collins Communication, supply – 180.00; Culligan of Sheridan, supply – 229.50; DJ’s Thriftway, supply – 124.44; DEW Limited Liability Company, service – 2,590.00; Drive Train Industries, supply – 136.54; The Embroidery Barn, supply – 186.00; Energy Laboratories, supply – 1,510.00; Ermold Park & Rec Products, supply – 1,036.30; ETC., LLC, supply – 135.00; Experts Towing & Recovery, supply – 1,450.00; Family Crisis Center, agreement – 3,000.00; Family Medical Center, supply – 180.00; Farm Plan, supply – 120.00; FSH Communications, supply – 70.00; Garrett & Company, supply – 8,197.00; Grainger, supply – 206.72; Hach Company, supply – 28.13; Homax Oil, supply – 987.55; Howard Supply Company, supply – 269.63; Industrial Systems, supply – 75.77; Intermountain Construction, supply – 828.25; Interstate Power Systems, supply – 391.87; Intoximeters, supply – 102.00; JLM Engineering, contract – 2,786.50; Jack’s Truck & Equipment, supply – 90.10; Johnson County YMCA, agreement – 4,032.24; Joint Powers Board, agreement – 7,500.00; Joint Powers Fuel Facility, supply – 5,107.00; Joy Appliance & Video, supply – 228.40; Kirven & Kirven, supply – 2,270.00; Landsmark Partners, agreement – 2,606.10; Lariat International Trucks, supply – 134.12; Legislative Service Office, supply – 57.00; MTR Ranch Supply, supply – 437.90; Kitty Merrill, supply – 79.00; Michelena Automotive, supply – 1,381.75; Mike’s Locksmithing, supply – 12.50; Montana Dakota Utilities, supply – 3,433.97; Mtn. Plains Heritage Park, agreement – 500.00; Mountain Auto, supply – 260.71; Mr. R’s Auto Salvage, supply – 150.00; NCPERS Group Life Ins., insurance – 240.00; Nature’s Enhancement, supply – 4,956.50; Nebraska Child Support, agreement – 217.50; Northwest Pipe Fittings, supply – 151.88; North Wyoming Insurance, insurance – 1,270.59; Northern WY Mental Health, agreement – 1,406.00; The Office, supply – 2,104.82; The Oil Barn, supply – 231.85; The Old Dominion Brush, supply – 642.19; Rocky Mountain Power, supply – 15,606.61; Pamida, supply – 111.61; Peden’s, supply – 41.96; Postage by Phone, supply – 421.15; Powder River Heating & AC, supply – 186.10; Public Safety Warehouse, supply – 9.95; Qwest, supply – 2,121.36; Reimann Oil Company, supply – 268.00; RHOMAR Industries, supply – 883.27; Rocky Mountain Fresh Food Ctr., supply – 271.75; Rocky Mtn Oilfield Warehouse, supply – 6,010.20; Ron’s Plumbing, supply – 119.47; Servall Uniform & Linen, supply – 158.93; Sign Pro, contract – 452.25; Spencer Internet Services, service – 200.00; Sports Lure, supply – 573.71; Squeeky Kleen Car Wash, supply – 133.50; States West Water Resources, contract – 12,978.72; Swede’s Fire Ext. Service, supply – 49.50; TW Enterprises, supply – 350.46; Timberline Electric, supply – 830.75; Titan Machinery, supply – 513.41; Titan Truss, supply – 3,559.19; Trek Concrete Const, contract – 14,833.47; Visionary Communications, supply – 276.70; Watco, Inc., supply – 10,643.74; Waterworks Industries, supply – 178.00; WCS Telecom, supply – 218.32; Wear Parts, supply – 16.25; Willow Park Reservoir Co., agreement – 825.00; Wingfoot, supply – 2,294.32; WLC, agreement – 506.00; WY Child Support Enforcement, agreement – 300.00; WY Dept of Transportation, contract – 1,663.88; WY Law Enforcement Academy, supply – 620.00; Wyoming Woodworks of Buffalo, agreement – 32,614.60; WY Workers’ Compensation, insurance – 4,565.75; Xerox Corporation, supply – 42.26.

There being no further business the meeting adjourned at 5:50 p.m.




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