Buffalo Wyoming City Council Meeting Minutes07/21/09
Aug 25, 2009
Recorder: Julie Silbernagel

CITY OF BUFFALO
REGULAR MEETING MINUTES
July 21, 2009
The Buffalo City Council met in Regular Session in the Council Chambers of City Hall. Present were Mayor Johnson, Councilman Hancock, Councilman Hepp and Councilwoman Reid. Councilman Humphrey was absent. Mayor Johnson called the meeting to order at 4:00 p.m. and led the Pledge of Allegiance. Councilwoman Reid made a motion to approve the July 7, 2009 Regular Council Meeting minutes with a second from Councilman Hancock. The Mayor and all Council members present voted aye.

Ordinance #1334 – An Ordinance providing for the Annexation of the “Indian Campground II” to the Town of the City of Buffalo, Wyoming was presented on third and final reading. Harold Anton, owner, questioned the length of term for the change of use clause with City Attorney Kirven clarifying the timeline for the requirement to convey water rights to the City starts when the water use is changed. Mayor Johnson reminded Council that the applicant had requested annexation fees be waived. Councilman Hepp stated he was not in favor of waiving the annexation fee. Hepp then made a motion to approve Ordinance #1334 on third and final reading with the timeline for the change of use clause at 10 years with potential renewal. Councilman Hancock seconded the motion with the Mayor and all Council members present voting aye.

Olin Turner and Angela Jarvis, Chamber of Commerce, updated Council on the final plans for the Crazy Days events July 31st and August 1st. Olin Turner, Buffalo Development Association, together with David Spencer, Wyoming Business Council, requested a letter of commitment from the City of Buffalo for a 500,000 grant match while private funding is secured. Spencer explained this would put the City and the Buffalo Development Association in the best position when pursuing grant funding. Spencer also advised Council that a block grant would be applied for as well. There being no public comment Councilwoman Reid made a motion for the City of Buffalo to sponsor the grant with consideration to appropriate funds and a deadline for substantial fundraising in place by March 15, 2010. Councilman Hepp seconded the motion and requested a monthly update from the BDA on fundraising efforts. Mayor Johnson and all Council members present voted aye.

Randy Dyess, Wyoming Woodworks of Buffalo, requested reimbursement for the electricity bill at the pressure reducing valve near the Eagle Summit subdivision that had not been transferred to the City of Buffalo. Councilman Hepp made a motion to reimburse the electricity bill for the PRV from December 2006 to the present with a second from Councilman Hancock. The Mayor and all Council members present voted aye.

Ron Williams, Wyoming Department of Transportation, presented Council with bid results for upcoming WYDOT projects in Buffalo and requested a letter of concurrence for the associated City portion. Councilman Hepp made a motion to approve the projects and issue a letter of concurrence. Councilwoman Reid seconded the motion with the Mayor and all Council members present voting aye.

Mayor Johnson read a Proclamation declaring the Disabled American Veterans would be selling Forget-Me-Nots August 8, 2009 and urged the citizens of the community and surrounding areas to recognize the merits of this cause and purchase Forget-Me-Nots.

Kenn Durfee, Public Works Foreman, presented an updated list of projects for the Public Works Department. Durfee also presented bid results for a Ford F150 pickup and recommended Council accept the 2009 model from Greiner Ford in the amount of 28,815.30. Councilwoman Reid made a motion to award the recommended bid to Greiner Ford with a second from Councilman Hancock. Mayor Johnson and all Council members present voted aye. Les Hook, Public Works Director, updated Council on upcoming projects and presented a request for a round pen demonstration south of the labyrinth August 3rd for 4 to 6 hours. Councilwoman Reid made a motion to grant the request with a second from Councilman Hancock. The Mayor and all Council members voted aye. Hook also presented a travel request for a water department employee. Councilman Hancock made a motion to grant the travel request with a second from Councilwoman Reid. Mayor Johnson and all Council members present voted aye. Hook presented a second travel request for classes in September. Councilwoman Reid made a motion to grant the request with a second from Councilman Hancock. The Mayor and all Council members present voted aye.

Brook Stromer, States West Water Resources Co, updated Council on change orders to the Waste Water Treatment Plant. Stromer listed several upcoming issues that would require change orders. Stromer also advised Council of a critical change order to move excess sludge that will be over the 25,000 threshold that Les Hook is permitted to approve. Councilwoman Reid made a motion to change the approved threshold amount for Les Hook to 75,000 with a second from Councilman Hancock. Mayor Johnson and all Council members present voted aye.

City Attorney Kirven presented the Child Development Center lease agreement for Council approval and updated Council on the HIB correspondence. Councilwoman Reid made a motion to approve the lease agreement covering a period of ten years. Councilman Hancock seconded the motion with all present Council members and the Mayor voting aye.

Frank Pratt, 1197 N Burritt, advised Council that his yard and drive were flooding from the construction on the Buffalo Ridge development. A lengthy discussion followed with Mayor Johnson requesting Tom Hulick, Building Inspector, to locate the approved plans for the development and also advised cautioning the developer that if curb and gutter is placed without the runoff issue properly addressed it would be at their risk.

Randy Dyess requested City approval for the Airport board to proceed with a level 1 water study addressing the feasibility of routing water to the airport. Councilman Hancock made a motion to grant the study with a second from Councilwoman Reid. The Mayor and all Council members present voted aye. Randy Dyess also requested Council consider reducing building permit fees for areas zoned R-1, R-2, and R-3 in an effort to stimulate building in Buffalo. Mayor Johnson requested the Building Inspector prepare a recap of current building activity and fees.

A cost estimate not to exceed 4,850 for JLM Engineering to electronically modify WYDOT plan and profile sheets and storm sewer sheets to reflect the hydrology report findings for the US Highway 16 project was presented for Council approval. Councilman Hancock made a motion to approve the revisions with a second from Councilwoman Reid. Mayor Johnson and all Council members voted aye.

A letter from the County Commissioners to share in the building and operation cost of the new Justice Center and house the Buffalo Police Department was presented for Council consideration. Councilman Hepp expressed concern with how the costs would be funded and recommended cutting the police department budget in the future. A brief discussion followed regarding wording of the agreement and going forward with the project. Councilman Hepp made a motion to agree to the Commissioners offer of an annual principal payment of 67,000 plus 18% of the utilities and operations costs for a total annual cost not to exceed 108,000 for a 15 year period. Hepp included that a new Criminal Justice Center Agreement be drafted. Councilman Hancock seconded the motion with the Mayor and all Council members voting aye.

Mayor Johnson announced the Employee Picnic July 24th in Washington Park. Mayor Johnson also announced the next Department Head meeting on July 28th at 9 a.m. @ City Hall.

The following bills were audited and approved for payment: Ace Hardware, supply – 275.77; Alexander Hamilton Institute, supply – 38.45; Alltel, supply – 1,079.39; American Linen, supply – 428.08; Arrowhead Forge, contract – 7,560.00; Big Horn Welding, supply – 10.02; Billings Police Dept, supply – 150.00; Bresnan Communications, supply – 109.90; Buffalo Bulletin, supply – 108.00; Buffalo Prescription Shop, supply – 57.72; Bloedorn Lumber, supply – 343.36; CASA, supply – 100.00; Capital Business Systems, agreement – 113.00; Caselle, Inc., agreement – 1,325.00; City Electric, supply – 68.76; Chesbro Electric, supply – 120.00; Collins Communication, supply – 180.00; Culligan of Sheridan, supply – 15.00; Custom Computer Software, agreement – 6,500.00; DJ’s Thriftway, supply – 23.28; DEW Limited Liability Company, supply – 42.50; Elmer Power Sports, supply – 337.66; The Embroidery Barn, supply – 180.00; Family Medical Center, supply – 144.00; Dan Fraley, reimbursement – 129.84; FSH Communications, LLC, agreement – 70.00; GPM Building Maint, service – 34.00; Great Western Bank, agreement – 43,298.05; Ed Hammer Inc., supply – 150.83; Heartland Kubota, supply – 156.00; Hilston Appraisals, contract – 2,500.00; Mary Hupy, reimbursement – 340.00; Hydro Construction Co., contract – 389,682.41; Inter-Mountain Labs, supply – 90.00; JLM Engineering, contract – 482.50; Johnson County YMCA, agreement – 1,800.00; Joint Powers Fuel Facility, supply – 3,266.77; Joy Appliance & Video, supply – 138.79; Kenco Enterprises, agreement – 318.00; Kirven & Kirven, supply – 4,165.00; Kois Brothers Equipment Co., supply – 68.44; Landsmark Partners, agreement – 19,959.35; Local Gov’t Liability Pool, insurance – 25,058.00; Michelena Automotive, supply – 748.83; Montana Dakota Utilities, supply – 2,233.75; Moore Foam Systems, supply – 2.69; Mountain Auto, supply – 175.30; Mountain States Lighting, supply – 4,250.00; NCPERS Group Life Ins, insurance – 224.00; Northwest Pipe Fittings, supply – 1,669.76; The Office, supply – 641.42; The Oil Barn, supply – 95.90; Rocky Mountain Power, supply – 16,447.76; Pocket Press, Inc., supply – 135.84; Postage By Phone, supply – 400.00; Proforce Law Enforcement, supply – 4,057.10; Public Agency Training Council, supply – 295.00; Qwest Communications, supply – 2,118.39; Ramsey Enterprises, supply – 295.07; Rocky Mountain Fresh Food Ctr, supply – 42.42; Ron’s Plumbing, supply – 794.95; Sheridan Computer, supply – 482.49; Servall Uniform & Linen, supply – 65.98; Sign Pro, supply – 577.56; Sports Lure, Supply – 35.99; Squeeky Kleen Car Wash, supply – 119.25; States West Water Resources, contract – 12,171.70; Three Way, Inc., contract – 22,227.33; Van Diest Supply Company, supply – 1,113.00; Watco, Inc., supply – 94.78; WCS Telecom, supply – 214.89; Wyoming Department of Health, supply – 15.00; WY Dept of Transportation, supply – 3,860.00; WY State Board of Pharmacy, supply – 40.00; WY Workers’ Compensation, insurance – 4,584.62; Xerox Corporation, supply – 314.10; Zezas Repair, supply – 48.00.
There being no further business the meeting adjourned at 6:40 p.m.


Mayor
ATTEST:


City Clerk