Buffalo Wyoming City Council Meeting Minutes 01/05/10
Jan 11, 2010
Recorder: Julie Silbernagel

CITY OF BUFFALO
REGULAR MEETING MINUTES
January 5, 2010
The Buffalo City Council met in Regular Session in the Council Chambers of City Hall. Present were Councilwoman Reid, Councilman Dyess, Mayor Hancock and Councilman Hepp. Councilman Humphrey was absent. Mayor Hancock called the meeting to order at 4:00 p.m. and led the Pledge of Allegiance. Councilman Dyess made a motion to approve the December 15, 2009 Regular Council Meeting minutes with a second from Councilwoman Reid. Mayor Hancock and all Council members present voted aye.
Olin Turner, Animal Control Board, updated Council on recent activities of the board including a board vacancy and the rabies clinic on January 16th. Turner advised Council the board would be working with municipal court and legal counsel to revise animal control ordinances.
Matt Ramey, Joint Powers Fuel Dispensing Board, updated Council on the new accounting system recently installed at the fuel dispensing station. Ramey defined the entities involved with the board and answered Council questions.
John Gavin, Lodging Tax Board, explained to Council the members of this board and their purpose. Gavin explained how the lodging tax was generated and how it was used to promote Johnson County. Gavin also stated the 2% lodging tax must be passed by voters every four years and would be on the ballot this year.
Brian Grubb, City Planner, updated Council on the Housing Authority Board. Grubb announced a meeting January 12th to discuss the Housing Authority budget for 2010 and their proposed five-year plan.
Mayor Hancock thanked the board representatives and all board volunteers for their time and efforts.
Tracey Jelly, Dooley & Jelly CPAs, addressed Council questions regarding auditing Joint Powers Boards. Mayor Hancock suggested the minutes and financial statements for all Joint Powers Boards be turned into City Hall for review by the City Clerk and be placed on file for public record. Hancock also suggested the Treasurers of the boards be bonded. A brief discussion was held regarding agreed upon procedures by an accounting firm and selection of boards to be reviewed. Councilwoman Reid made a motion to send a letter to the other entities involved with the Joint Powers Boards defining the procedures to be done and requesting their support. Councilman Hepp seconded the motion with the Mayor and all Council members present voting aye.
Trevor Moon, North Wyoming Insurance, presented the property and equipment insurance renewal for Council approval. Moon explained the renewal and reasons for selecting a new company. Councilman Hepp made a motion to approve the insurance renewal with a second from Councilwoman Reid. Mayor Hancock and all Council members present voted aye.
Theo Hirschfeld requested Council permission to place a sign on the walking bridge in Washington Park regarding the history of the Pelloux Bridge. Councilwoman Reid made a motion to grant the request with a second from Councilman Dyess. The Mayor and all Council members present voted aye.
Councilman Hepp made a motion to designate the Buffalo Bulletin as the City’s official newspaper. The motion was seconded by Councilman Dyess with Mayor Hancock and all Council members present voting aye.
Councilman Dyess made a motion to designate the Bank of Buffalo, 1st National Bank of Buffalo, 1st Interstate Bank of Commerce, and American National Bank as the official depositories for the City of Buffalo. Motion was seconded by Councilwoman Reid with the Mayor and all Council members present voting aye.
Mayor Hancock reminded all Council members to complete and sign the Financial Disclosure letters and return them to the City Clerk.
City Planner, Brian Grubb, clarified that no Council action was needed at this time regarding the intent to subdivide notice from Johnson County. Grubb also updated Council on the planning and zoning board vacancy and announced their next meeting on January 6th. In closing, Grubb reviewed the status of the Safe Routes to School plan and the Johnson County master recreation plan.
Tom Hulick, Building Inspector, presented Council with his year-end report of building activity and answered Council questions.
Les Hook, Public Works Director, gave a project update on the Hogerson Street waterline, the Lobban and Tisdale sewer lines and the Fort Street sewer line. Hook also gave status updates on the 10” PRV easement, an additional easement for the Waste Water Treatment Plant, and upcoming seminars for the Public Works Department. Hook addressed Council questions and accepted praise for snow removal efforts during the Christmas Holiday.
Police Chief, Michael Chapman, advised Council the deer harvesting program had been completed with none of the animals testing positive for chronic waste disease. Chief Chapman commended two officers for their efforts in apprehending two car thieves and answered Council questions.
City Attorney Kirven updated Council on the Betz property acquisition as well as the Police Policy and Procedures manual updates. Kirven also addressed questions from Council regarding open meeting laws. Mayor Hancock announced the City/County breakfast on January 19th at 7 a.m. at the Best Western.
Councilwoman Reid requested Public Works to contact the Wyoming Department of Transportation regarding striping on Hart Street. Councilman Hepp requested an update on the Waste Water Treatment Plant construction project.
Mayor Hancock announced the Criminal Justice Center Joint Powers Board Meeting January 19th @ 2:30 p.m.at the Commissioners’ Office. Hancock announced the Council would have a work session with the Buffalo Development Association on January 19th @ 6 p.m. at City Hall. The 1% Work Session on January 20th @ 4 p.m. in the Commissioners’ Office was also announced. The Mayor announced the Northeast Wyoming Municipal Leaders Group Meeting on Saturday, January 23rd @ 8:30 a.m. in Dayton and the Department Head Meeting January 26th @ 9 a.m. at City Hall. Hancock reminded Council of the WAM Winter Convention February 17-19 in Cheyenne. In closing, Hancock again announced the City/County Breakfast on January 19th @ 7 a.m. at the Best Western.
The following bills were audited and approved for payment: A-Wis Computers, supply – 55.00; Aflac, agreement – 1,470.72; Linda Betz, service – 398.50; Blue Cross/Blue Shield, insurance – 45,447.06; Bozeman Trail Steakhouse, supply – 3,220.52; Bresnan Communications, supply – 222.75; Buffalo Development Association, agreement – 690.70; Buffalo Senior Center, agreement – 2,536.84; Buffalo Volunteer Fire Dept, supply – 13,776.66; Brian Grubb, supply – 300.24; Nancy Hall, service – 180.00; J.C. Predator Management, agreement – 5,000.00; Jo. Co. Solid Waste District, supply – 16,652.25; Joint Powers Fuel Facility, supply – 2,641.49; McMurry Ready Mix Co., supply – 8,572.14; Nelson Engineering, supply – 7,946.75; Nebraska Child Support, agreement – 145.00; North Wyoming Insurance, insurance – 72,800.00; Rocky Mtn Oilfield Warehouse, supply – 360.00; St. Francis Animal Shelter, agreement – 6,622.00; Special Markets Ins. Consultant, insurance – 485.00; Spencer Internet Service, service – 200.00; States West Water Resources Co, contract – 27,694.50; Visa, supply – 1,511.98; WY Child Support Enforcement, agreement – 425.00; WY Educators’ Benefit Trust, insurance – 385.88; WY Retirement System, retirement – 25,850.89; Hillary Zimmerschied, supply – 260.00.
There being no further business the meeting adjourned at 5:10 p.m.

Mayor
ATTEST:

City Clerk