Buffalo Wyoming City Council Meeting Minutes 2/16/2010
Mar 11, 2010
Recorder:

CITY OF BUFFALO
REGULAR MEETING MINUTES
February 16, 2010
The Buffalo City Council met in Regular Session in the Council Chambers of City Hall. Present were Councilwoman Reid, Councilman Dyess, Mayor Hancock, Councilman Humphrey and Councilman Hepp. Mayor Hancock called the meeting to order at 4:00 p.m. and led the Pledge of Allegiance. Councilman Dyess made a motion to approve the February 2, 2010 Regular Council Meeting minutes. Councilwoman Reid seconded. Motion carried. Councilman Dyess made a motion to approve the February 3, 2010 Special Meeting minutes. Councilwoman Reid seconded. Motion carried with Councilmen Humphrey and Hepp abstaining. Councilman Dyess made a motion to excuse the absences of Councilmen Humphrey and Hepp from the February 3rd Special Meeting. Councilwoman Reid seconded the motion. Motion carried. Councilmen Hepp and Humphrey did not vote.
A Public Hearing was held for the adoption of construction specifications for street and utility construction. Les Hook, Public Works Director, presented the standards to Council and advised the standards were available to the public. There being no public comment Mayor Hancock moved to the next public hearing.
A Public Hearing was held for the retail liquor license transfer from City Liquor, LLC d/b/a City Liquor to Williams City Liquor LLC d/b/a Williams City Liquor. There being no public comment Mayor Hancock moved to the next public hearing.
A Public Hearing was held for a Conditional Use Permit for Calvary Chapel. City Planner, Brian Grubb, explained the requirements and reason for the Special Use Permit. There being no public comment Mayor Hancock closed the public hearing at 4:10 p.m.
Ordinance #1339 – An Ordinance Providing for the Annexation of the “HIB Addition” to the Town of the City of Buffalo, Wyoming was presented for approval on third and final reading. Councilwoman Reid recused herself and left the Council chambers. Grubb advised the annexation agreement had been signed and recommended approval of the ordinance as well as acceptance of the annexation agreement. Michael Johnson, HIB representative, pointed out the positive impacts the Hampton Inn and Suites had on the community. Councilman Dyess made a motion to approve Ordinance #1339 on third reading and to approve the annexation agreement. Councilman Humphrey seconded. Motion carried. Councilwoman Reid was not present.
Resolution #1287 – A Resolution to amend the personnel policy of the City of Buffalo, Wyoming regarding education allowances was presented for Council approval. Councilman Dyess made a motion to approve Resolution #1287 with clarifying definitions. Councilman Hepp seconded. Motion carried.
Information from the Department of Audit regarding annual report filings for Joint Powers Boards was considered by Council. Councilman Hepp made a motion to send a letter to all City involved Joint Powers Boards to submit the annual F-32 reports for FY09 to the Department of Audit with a copy to City Hall. Councilman Dyess seconded. Motion carried.
Resolution #1289 – A Resolution opposing the Northern Rockies Ecosystem Protection Act (HR 980) was presented for Council approval. Councilman Hepp described the Protection Act and reasons for opposition. Councilman Dyess made a motion to pass Resolution #1289 with a second from Councilman Hepp. Motion carried.
Resolution #1290- A Resolution of the Town of the City of Buffalo, Wyoming adopting standard specifications for street and utility construction was presented for Council approval. Councilman Dyess made a motion to approve Resolution #1290 with a second from Councilman Humphrey. Motion carried.
A liquor license transfer from City Liquor to Williams City Liquor was presented for Council approval. Mayor Hancock advised a letter had been received from the current owner stating financing had not been secured at this time and requesting Council to table action on the transfer until a later date. Councilman Hepp made a motion to table the liquor license transfer until the March 2nd regular meeting. Councilman Humphrey seconded. Motion carried.
A Special Use Permit for Calvary Chapel was presented for Council approval. Councilman Dyess made a motion to approve the Special Use Permit for Calvary Chapel with the conditions recommended by the Planning and Zoning Board. Councilwoman Reid seconded. Motion carried.
Kody & Kim Hendricks, Ultimate Outdoors, LLC, requested a letter of approval from the City of Buffalo to obtain a dealer license at 400 S Lucas. Councilman Hepp made a motion to grant City support for the license with a second from Councilman Dyess. Motion carried.
The Buffalo Children’s Center lease renewal was presented for Council approval. A brief discussion followed regarding changes to the contract. Councilman Dyess made a motion to table the lease renewal until the March 2nd regular meeting. Councilwoman Reid seconded. Motion carried.
Sam Littlefield, Third Planet Wind Power, gave a brief powerpoint presentation to Council regarding a proposed wind farm in Campbell County. Littlefield addressed Council questions and accepted thanks from Mayor Hancock for the presentation.
City Planner, Brian Grubb, updated Council on the Justice Center storm water detention communication with the school district and answered Council questions.
Tom Hulick, Building Inspector, updated Council on recent building activity and progress on the website updates.
Kenn Durfee, Public Works Foreman, presented a monthly activity report for street crews. Durfee also requested permission to use excess funds budgeted for a loader to purchase a used dump truck for sanding streets. Council agreed to allow the purchase as the funds were already budgeted for FY10.
Les Hook, Public Works Director, publicly thanked Theo Hirshfeld and Bill Nelson for the plaque on Pelloux bridge in Washington Park. Council agreed to have Mayor Hancock send thank you letters to Hirshfeld and Nelson. Hook advised Council of the incorrect wage adjustment amount at the February 2nd Council meeting and requested an additional 0/mo. increase to the street crew supervisor’s wage. Councilman Dyess made a motion to grant the additional 0/mo with a second from Councilwoman Reid. Motion carried. Hook also updated Council on upcoming construction projects and addressed Council questions.
Brook Stromer, States West Water Resources Co., advised Council that the contract for the Waste Water Treatment Plant had reached the 50% mark and gave Council the option to stop withholding retainage for future work as allowed by the contract. Stromer also presented force account change order #7 for HVAC issues in the amount of ,378.48 for Council approval. Councilman Hepp made a motion to approve force account change order #7 in the amount of ,378.48 with a second from Councilman Humphrey. Motion carried. In addition, Stromer presented force account change order #8 in the amount of ,868.06 for the Deer Park lift station, remote connectivity and pipe fittings for Council approval. Councilman Hepp made a motion to approve force account change order #8 in the amount of ,868.06. Councilman Dyess seconded. Motion carried. In closing, Stromer updated Council on the status of the Waste Water Treatment Plant project.
Michael Chapman, Police Chief, answered Council questions.
City Attorney Kirven updated Council on the Betz property acquisition and advised the Bison Meadows escrow account had been established.
Mayor Hancock announced the WAM Winter Convention February 17-19 in Cheyenne. The Mayor announced the Department Head Meeting February 23rd @ 9 a.m. at City Hall. Hancock reminded Council of the Senior Officials Workshop March 16th at the County Fire Hall from 8:00 a.m. to 3:00 p.m.
The following bills were audited and approved for payment: Ace Hardware, supply – 342.92; Advanced Hydraulic, supply – 10.46; Alltel, supply – 1,101.47; American Linen, supply – 577.12; American Planning Association, supply – 90.00; Anderson Highway Signs, supply – 1,601.30; B & L Upholstery, supply – 360.00; Colin Betzler, contract – 460.00; Big Horn Meat Cutting, supply – 4,165.00; Big Horn Veterinary, supply – 154.00; Bresnan Communications, supply – 109.90; Buffalo Bulletin, supply – 1,274.00; Buffalo Children’s Center, agreement – 1,244.27; Buffalo Glass, supply – 45.00; Bloedorn Lumber of Buffalo, supply – 96.13; City Electric, supply – 66.65; Clear Creek Printers, supply – 44.35; Cole-Parmer Instrument Co, supply – 45.18; Collins Communication, agreement – 180.00; Contractor’s Supply, supply – 69.00; CSUS-Foundation, Inc., supply – 216.00; Culligan of Sheridan, supply – 73.50; DJ’s Thriftway, supply – 99.45; Dell Marketing L.P., supply – 1,667.47; Dept of Environmental Quality, supply – 600.00; Division of Victim Services, supply – 75.00; Drive Train Industries, supply – 69.79; Energy Equipment & Supply, supply – 4,222.23; Farm Plan, supply – 598.50; FSH Communications, supply – 70.00; GPM Building Maint, service – 34.00; Gases Plus, supply – 57.24; Heartland Kubota, supply – 9.24; High Plains Pizza, supply – 64.71; Industrial Systems, supply – 4,777.70; Intermountain Construction, supply – 23,754.08; Jack’s Truck and Equipment, supply – 10,038.06; Johnson County Commissioners, agreement – 787.50; Johnson County YMCA, agreement – 2,195.84; Joint Powers Fuel Facility, supply – 4,966.42; Joy Appliance & Video, supply – 112.97; Kirven & Kirven, supply – 100.00; Michelena Automotive, supply – 2,509.45; The Mini, supply – 154.50; Montana Dakota Utilities, supply – 6,983.43; Morbark, Inc., supply – 235.84; Mountain Auto, supply – 653.73; NCPERS Group Life Ins., agreement – 192.00; Nelson Engineering, contract – 7,178.25; Northwest Pipe Fittings, supply – 4,896.30; The Office, supply – 1,424.90; The Oil Barn, supply – 150.80; Rocky Mountain Power, supply – 18,643.66; Pamida, supply – 64.22; Postage By Phone, supply – 800.00; Powder River Heating & AC, supply – 321.90; Qwest Communications, supply – 2,121.35; Qwik Pack & Ship, supply – 20.10; Rocky Mtn Fresh Food Ctr, supply – 297.21; Rocky Mtn Info. Network, supply – 100.00; Ron’s Plbg, supply – 313.82; Sheridan Computer, supply – 119.95; Servall Uniform & Linen, supply – 178.23; Sports Lure, supply – 650.14; Squeeky Kleen Car Wash, supply – 58.00; Timberline Electric, supply – 754.00; Tweeter’s Towing, supply – 145.00; Visionary Communications, supply – 211.39; Volunteers of America, supply – 260.00; WCS Telecom, supply – 205.08; Wear Parts, supply – 175.39; WY Dept of Employment, agreement – 4,631.44; WY Machinery Co., supply – 247.71; WY Water Assn, supply – 250.00; WY Workers’ Compensation, insurance – 5,595.63; Xerox Corporation, agreement – 42.26.
There being no further business the meeting adjourned at 5:32 p.m.

Mayor
ATTEST:

City Clerk